Old #4 Rod, Gun & Snowmobile Club Inc.

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Special meeting minutes 4/17/18

 

 

 

Special Meeting was called to order by President Bill Fowle at 7:00pm. Bill explained that there was an issue with the ballet used at the annual meeting that had two names on the lines for range master and assistant range master. The original nominating committee ballet only had one name listed in these spots.

 

                Bill called the meeting to correct this issue and hold a special election for the range master and assistant positions. A new ballet was produced for this election with the proper write in area.  The group in attendance voted Paul Elie as Range Master and Dick Westney as Assistant Range Master.

 

                After a small discussion of the results, Dick Westney resigned his duties as Assistant Range Master. The board of directors was asked pre by laws to find and assign an in term Assistant Range Master until the next annual meeting next April.

 

Meeting adjourned at 7:17pm

 

April 10, 2018

 

 
Meeting called to order by President Bill Fowle at 7:03 pm.
 

 

Minutes for March meeting were read and accepted. Treasurer’s report for March was read and accepted.

 

 

 

Range Report: Dick Westney has been able to install one of the “Stop Shooting”Lights.  He will need to get screw for the other light and cameras.  Trap Shooting is every Tuesday.  There have been 8 to 13 people each week.

 

 

 

Trails Report: There were 35 hours of grooming for the month of March.  The trail signs are being picked up and the gates have been closed for the season.  Mike Joyce is looking at the work that will need to be completed this summer for grant money and a second quote for the Groomer.  Mike will talk to the town about work on the Lamb Road.  Ed and Dave were able to GPS 399 on March 20th.

 

 

 

Old Business:  The vote for the officers for 2018 took place with the following results:  President – Bill Fowle

 

            Vice President – Craig Richardson

 

            Secretary – Chrissy Richardson

 

            Treasurer – Dave Bragg

 

            Trail Master – Mike Joyce

 

            Range Master – Paul Elie

 

            Assistant Range Master – Dick Westney

 

            Board of Directors – Paul Hamel and Rudy Klein

 

 

 

Bill read the By-Laws.  The following Amendments to the By-Laws have been voted into effect.

 

 

 

Article 4 Paragraph 6 Previously read: No officer or member shall contract any debts for or against the club without first being authorized to do so by a majority vote of the assembly at any regular meeting.

 

 

 

Article 4 Paragraph 6 will have the addition of:  In an Emergency the Officer of the affected area shall contact the Highest Officer available for approval to espend funds beyond his/her Petty Cash Allowance.  The expenditure shall be brought before the next monthly meeting for notification.  The remaining Officers and Board of Directors will be notified within 72 hours.  (Submitted by Bill Fowle)

 

 

 

Article 5 Paragraph 1 Previously read: Regular meeting will be held on the second (2nd) Tuesday of the month at 7:00pm. Special meetings may be called by order of the president. Cards of notification must be five (5) days in advance by the Secretary.

 

 

 

 

 

Article 5 Paragraph 1 will now read: Regular meetings will be held on the second (2nd) Tuesday of the month at 7:00 pm, with the exception of Town Meeting Day which will be held on the second (2nd) Thursday of that month at 7:00pm.  Special meetings may be called by order of the President.  Notification must be five(5) days in advance by the Secretary.  (Submitted by Bill Fowle)

 

 

 

Article 8 under Treasurer previously read: The Treasurer will have a $100.00 petty cash fund. Receipts to be turned in at next meeting.

 

 

 

Article 8 under Treasurer will now read:  The Treasurer will have a petty cash fund of $100.00 each month for expenses.  Receipts to be presented at the next meeting.  (Submitted by Craig Richardson)

 

 

 

Article 8 under Senior Trail Master previously read:  Trail Master will have a $500.00 petty cash fund.

 

 

 

Article 8 under Senior Trail Master will now read:  The Trail Master will have a petty cash fund of $500.00 each month for expenses.  Receipts to be presented at the next meeting.  (Submitted by Craig Richardson)

 

 

 

Article 8 under Range Master previously read: Range Master will have a $500.00 petty cash fund. Receipts to be turned in at the next meeting.

 

 

 

Article 8 under Range Master will now read:  The Range Master will have a petty cash fund of $500.00 each month for expenses.  Receipts to be presented at the next meeting.  (Submitted by Craig Richardson)

 

 

 

Article 8 under Assistant Range Master will have the following line omitted:  Assistant Range Master will have a $500.00 petty cash fund. Receipts to be turned in at the next meeting.  (Submitted by Craig Richardson)

 

 

 

 

 

New Business There is a Voluntary Insurance from the Snowmobile Association for a Medical policy for $300.00.  The money for the policy will come from the trails account.  As Treasurer, Dave is authorized to pay all of the regular bills for the fiscal year.  Motion was made by Bill and voted into effect to add Electricity to the Groomer Barn, which will include 2 banks of lights, outlets, for a bathroom and for the heat.  Residential Wire can be used for this.  The discussion of changing the yearly dues has been tabled for this month.  It will be brought up at the next meeting for further discussion.  A motion was made by Dick to donate a membership or replace the fence to Clint Martel who had the rest of the trees along the driveway removed after one feel this past winter.  The vote was Clint will be given a 2 year membership and the broken fence panel will be replaced.

 

 

 

 

 

Meeting adjourned 8:48 pm