promote various activities and wildlife conservation for it's members.
object of the club shall be to foster interest among it's members in the many services a Snowmobile can perform; to aid
distressed people wherever and whenever the occasion arise; to assist local police, firemen and other Civil Officers wherever
and whenever such assistance is of value or important to them; to provide transportation which is of value or benefit to the
general public; to foster interest and participation in shooting and fishing sports by the club members and of club members;
to sponsor a Hunter Safety & Bow Safety Course.
To have a Snowmobile
Article 3 - Membership
Any person over eighteen (18) years of age, having interest in Snowmobiling or sporting activity is required to hold
an adult membership.
Any person under eighteen (18) years of age, having
interest in Snowmobiling or sporting activity will become eligible upon written consent signed by his parent or guardian,
said consent must include such wording as to relieve this organization of all responsibility for damage claims whatsoever.
He shall be a Jr. member without voting privileges.
No member or person
will be discriminated against for reasons of Race, Sex, or Religion.
membership can be revoked for due cause by a majority vote of the board of Directors.
Any member entitled to free hunting and fishing license age 68, and has been a paid member for 5 or more years, has
a life long membership in the Old #4 Rod. Gun and Snowmobile Club.
be eligible to vote at the annual meeting, member must have attended not less than three(3) monthly meetings per year, including
the annual meeting. The term "Year" is meant to be from annual meeting to annual meeting.
Any member in good standing will be eligible, when duly nominated, to hold any office or to be appointed
to serve on any committee.
Article 4 - Government
The organization will be governed by officers duly elected by a majority vote of it's members;
said officers will include a PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER, SENIOR TRAIL MASTER, RANGE MASTER, Assistant
Range Master and four (4) elected DIRECTORS which will constitute the Board of Directors.
All elected officers shall serve for one (1) year ,with the exception of the members of the Board
of Directors (except the President) shall act as Auditors, who shall service for Two (2) years.
All officers are eligible to serve a second term.
officers may hold the same office for more than one (1) year by majority vote of the assembly at the regular meeting when
the election of officers is schedule on the agenda.
Their shall be no
financial payment for the service in these offices.
No officer or member
shall contract any debts for or against the club without first being authorized to do so by a majority vote of the assembly
at any regular meeting.
The chairmen for any committee may be appointed
by the President.
Any Chairman may appoint his own committee but he may
waive this privilege if he wishes to do so.
A Nominating committee will
be appointed at the February meeting. This committee shall present it's proposed slate of Officers at the March meeting,
and election of Officers will be held at the annual meeting in April.
any meeting when the election of Officers is on the agenda, Constitution and By-Laws shall be read. All amendments submitted
will be voted on at this time.
Each proposed amendment shall be in writing
and upon receiving a majority affirmative vote, will be incorporated into the By-Laws.
The rule of parliamentary law shall prevail when not in conflict with the Constitution or By-Laws.
Article 5 - Meeting
will be held on the second (2nd) Tuesday of the month at 7:00pm. Special meetings may be called by order of the president.
Cards of notification must be five (5) days in advance by the Secretary.
alcoholic beverages will be permitted to be consumed during any business meeting.
Any member who shall commit an act of violence with malice a forethought, causing bodily harm to any other member,
or whose conduct or language shall become obnoxious, during any business meeting or any club function, can be disqualified
from membership immediately by the President or a Director. Complaints shall be heard, considered and acted upon by the Board
A sign in sheet will be provided at each meeting for attendance
Article 6 - Dues
All dues for membership shall be paid on or before July1, of the calendar year. Dues paid after March 1st, (for new
members only) will expire June 30th of the following year.
The amount of dues shall
be determined at the Annual meeting for the following membership year. Categorized as Range only, Snowmobile only
or combination of both . Any membership including range shall have $10.00 directed to range account.
Dues paid before May 1, will expire June 30th of that year. Dues paid after March 1st (for
new members only) will expire June 30th of the following year. All elected officers dues must be paid on or before July 1st
of the calendar year.
All memberships are family memberships. Family members
are defined as immediate family living within the same household including spouse and children under the age of eighteen(18).
Reference Article 3
Article 7 - Quorum
A quorum for each business meeting shall consist of a least Seven(7) of the current Membership, with three(3) being
of them being officers.
A majority of Members present will suffice to
render a decision by vote at regular meetings.
Article 8 - Duties of Officers
PRESIDENT - The presiding officer, always to be addressed by his title, when referring
to himself should always use his official title i.e., It is the opinion of the Chair, etc. The presiding officer shall take
the chair and call the meeting to order at the proper time; shall announce in order, each item for business; shall state all
proper questions, put them to a vote, and declare the results of said vote; shall state points of order or course of proceedings
when requested and announce them to the assembly; shall receive all messages and other communications and announce them to
the assembly; shall set forth the assembly in signing documents, etc.
- The Vice-President shall act in the place of the President in his absence.
- As recording officer, the Secretary shall keep a correct and complete record of the proceeding, and shall read the minutes
at the next meeting. In the absence of the President and Vice-President shall call the meeting to order and shall occupy the
chair while the assembly proceeds to elect a Chairman Pro Tem., shall read papers to act upon, when requested to do so; shall
call the role when necessary, shall hand to the chairman of every committee appointed, a list of the persons on the committee
and statement of the matter entrusted to them; shall make out in order and present to the presiding officer before each meeting,
the items of business for the meeting; shall have at each meeting a list of all committees; shall have custody of all papers
and documents; shall sign alone or with that of the presiding officer, all acts, orders, and proceedings of the assembly.
The secretary will have a petty cash fund of $100.00 each month for expenses. Receipts to be presented at the next meeting.
TREASURER - The treasurer shall have charge of all the funds of the club,
and shall pay them out upon order of the assembly, signed by the secretary. His annual report shall be given at the annual
meeting, and will announce the amount in the Treasury at the beginning of the year, the amount received during the year, the
amount paid out, and the balance on hand. He shall keep an itemized account of all income and payments made and shall keep
itemized receipts of all payments made. Said accounts and receipts shall be submitted as part of the permanent records of
the club at the annual meeting annually. His report and records may be examined by the auditing committee. The Treasurer will
have a $100.00 petty cash fund. Receipts to be turned in at next meeting.
TRAILMASTER - The senior Trail Master shall be responsible for maintenance and upkeep of the clubs trails and equipment throughout
the year, and members of the club shall abide by his decisions in the area. He shall appoint assistants for aid in making
plans and trail layouts. Trail Master will have a $500.00 petty cash fund. Receipts to be turned in at the next meeting.
RANGE MASTER - The Range Master shall be responsible for the maintenance and upkeep of
the Club's Shooting Range, building and equipment throughout the year. He may request assistants to aid in carrying out
his plans. The Range Master shall be at all regular Range events or assign someone else in his absents. Anyone planning a
special event will notify the Range Master at least Two (2) weeks in advance. The Range Master would not be required to attend
these special events if arranged by another member. The Range Master shall chair a committee to draft safety rules to be approved
by a majority vote of club members at any regular club meeting. He shall be responsible for insuring these rules are conspicuously
posted on the shooting range and range boundaries. The Range Master shall have the authority to expel any club member or guest
of a club member who is in violation of range safety rules. Range Master will have a $500.00 petty cash fund. Receipts to
be turned in at the next meeting.
ASSISTANT RANGE MASTER - Assistant Range Master duties will
include those of the Range Master such as Rules Enforcement, maintenance and upkeep of the range, buildings and
equipment and he/she will be under the direction of the Range Master. The "Assistant Range Master"
will defer to the Range Master for all decisions made about Special Events of any type, Safety
Rules, open or closed Range Days or Times and any other necessary decisions. The
Assistant Range Master shall have the authority to expel any club member or guest of a club member who is in violation of
range safety rules. Assistant Range Master will have a $500.00 petty cash fund. Receipts to be turned in at the next meeting.
BOARD OF DIRECTORS - The Board of Directors shall hear,
consider, and act upon any complaints; shall appoint a member or fill any vacancy occurring in any office for an unexpired
term; shall act as Auditors, shall carry out the wishes of the membership and act in the interest of the club.
NOTE: When circumstances warrant it, any wording in the constitution and By-Laws which
relates to Male, may be substituted with Female.
Article 9- Amendments
These By-Laws may be amended by presentation of such proposed amendments in writing by
any member in good standing at any regular meeting, to be voted on at the next annual meeting and may be adopted by a Majority
vote of the members present.
In the event of dissolution of the club,
all property and money in the name of the club shall be donated to a charitable organization or organization at the discretion
of the officers and members.
Article 10 - ORDER OF BUSINESS
Call meeting to order.
Reading of the minutes of
the last meeting for reference.
Bills and Accounts
Suggestions for the good of the order.
Reading and adopting of the Minutes.
Closing of the meeting,
President asks for a motion upon which the members vote.
11 - PROPERTY USAGE
Any use of club property by any organization or group shall be
approved by the Board of Officers at a regular monthly meeting prior to the requested date of use. All groups or organizations
who use of club property shall be by contract with the club, as approved by the Board of Officers.
Revised April 11, 2017